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The Impact of Frequent Client Contact

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Professionals underestimate the importance of frequent contact with clients and prospective clients. “Frequent contact” does of course mean being in touch often.

How often is often enough though?  For a long while the mantra was “be in touch every 90 days”, and that was in a time of expensively printed paper newsletters which required the full team to turn out and stuff envelopes and lick stamps 4 times a year….man; 4 times a year of doing that sure felt like it was pretty frequent!

Is once every 90 days enough?  Does that feel frequent to a client?  What about a “once a year” annual review call…or letter?

Consumers sense of speed and communication frequency has shifted enormously with the rise of email, social media and smartphones. A card a couple of times a year from an overseas friend was once an awesome thing, but now we are “seeing” those same friends every week (if not every few days) on our Facebook feed.

“Frequent” has been redefined by consumers, and professionals have largely not amended their service and client communication levels to adjust.  Making the adjustment to the shifting expectations matters commercially too: those clients who feel they are contacted frequently are more satisfied with their advisers.

The common themes from research are simple, and consistent in study after study:

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Clients are generally happy with their advisers when the advisers are spending time on the clients and with the clients.

Given that the difference in lifetime value from satisfied or very satisfied clients, as opposed to the dissatisfied, can be many thousands of dollars in revenue per client, how important is it to meet their expectation of “frequent”?

At the very least, professionals should be constantly checking with clients that the level and type of contact is meeting expectations.  simple feedback mechanisms such as prompts in e-zines and newsletters to provide feedback are helpful, as are more formalised and detailed service standard surveys sent directly to clients individually.  But informal feedback gathered during client meetings or over the phone, or simple little social media polls (hey, you can run simple 3 question polls on Twitter – you don’t even need survey software!) can all provide real time feedback and allow you to adjust the frequency and style of communication with clients.

One simply needs to do 3 things continually:  Listen.  Respond.  Adapt.

That is what will keep you on track with meeting client expectations about frequency of contact, and provide you with the best chance of having clients say they are very satisfied….and then staying the course with you.

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